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A lot of inventory is needed in IT. It is easy to lose track of this. This often leads to inefficient processes and time-consuming office work. Our innovative inventory software offers an optimal solution here. Sophisticated and proven functions make managing your devices easier than ever before. You can easily record, monitor and update your entire inventory centrally. With optional QR codes, access to important device information is even faster and more convenient - anytime, anywhere.
With Inventory ONE, you can see where your inventory is at any time, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain devices. You can also view your stock at all times.
Inventory ONE also gives you a very good overview of your consumables, such as cables, microfiber cloths, printer cartridges, etc., at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail of what needs to be reordered.
To ensure that your inventory is always in a proper condition, appointments can be created so that you do not miss any maintenance or prescribed checks. You will be automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, every authorized person has access to information about the inventory. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.
Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new inventory or retrieve data on inventory that has already been stored. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). But Inventory ONE can also process the existing barcodes on your devices.
Assignments in Inventory ONE are very flexible. Inventory can be assigned not only to colleagues and employees, but also to external persons, projects, locations and rooms. You can also flexibly set the access rights in Inventory ONE. Employees can independently pass on and exchange inventory among themselves and document this in a verifiable manner. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when an item is returned.
When inventory is issued or loaned out, you can quickly find each individual piece of equipment using our detailed search function. You can also specify whether employees can search the entire equipment or only for individual devices assigned to them.
To organize your inventory in the best possible way, you need the option of reserving individual devices directly in the system. This is exactly what the Inventory ONE software makes very easy to do. This practical function will help you to plan the use and availability of your equipment. This avoids hassle and no one will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.
If certain inventory causes problems or is damaged, employees can record this directly in the app. In their overview, those responsible can always see whether a new problem has been reported and can therefore react in good time. This prevents the problem from being remembered until someone already needs the device.
With Inventory ONE, you can see the "life cycle" of your inventory. How long has it been in your company, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new inventory. Our software makes the complete documentation of your equipment very easy.
For the initial equipment of new employees or for recurring projects, Inventory ONE supports you in issuing the required inventory. In this case, lists can be defined which operating resources are issued as standard. This saves you a lot of time with recurring tasks.
Have you already recorded your inventory in a large Excel list or have you previously used other inventory management software? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if the existing data is a little more complex, we will be happy to help you with the import.
Inventory ONE was developed to make everyday work in the IT sector much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Inventory ONE is currently available in German, English, French and Italian. Other languages will follow. If you urgently need another language, please let us know. Our experts will try to help as quickly as possible.
In IT companies and system houses, the equipment inventory often grows faster than the structures that manage it. Laptops, monitors, network components, printers, peripherals - each of these categories has its own life cycles, maintenance intervals and responsibilities. A clean hardware inventory is therefore not just an optional extra, but a basic requirement for smooth operation.
With Inventory ONE, hardware inventory can be mapped completely digitally. Each device is recorded with its relevant information: Serial number, date of purchase, warranty period, current user, location and condition. Changes are fully documented - who received the device and when, when was it returned, when was damage reported? This transparency not only protects internally, but also provides reliable evidence in the event of audits or insurance claims.
Structured hardware inventory makes all the difference, especially for IT service providers who issue hardware to customers or coordinate between locations. With QR code scanning, devices can be recorded and assigned in seconds - without manual input or transmission errors. Inventory ONE turns this into a process that can actually be maintained on a day-to-day basis.
If you only inventory the hardware in an IT company, you're only halfway there. This is because a digital inventory grows in every company alongside the physical equipment: licenses, subscriptions, installed applications, access and tools that are assigned to specific employees or devices. Without a structured software inventory, this overview is quickly lost - and with it, control over costs, compliance and security.
Inventory ONE helps you to record and manage this part of the inventory centrally. Software licenses, expiration dates, assignments to employees or devices - all of this can be mapped in the same interface that you already use for your hardware. Automatic reminders ensure that license terms do not expire unnoticed and that renewals are triggered in good time.
The result is a complete inventory - hardware and software in one system, with a uniform logic and without media discontinuity. Less effort, a better overview and a solid basis for every IT decision.
About 10,000 satisfied users Trust in Inventory ONE
