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If you lack an overview of your equipment and consumables, Inventory ONE can be an extremely great help as a digital equipment management system. It offers sophisticated and tried-and-tested functions that make managing your equipment much easier. With optional QR codes, you can call up important information in a matter of seconds and carry out necessary actions quickly and easily - from anywhere and at any time.
With Inventory ONE, you can always see where which equipment is located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain devices. You can also view your stock at all times.
Inventory ONE also gives you a very good overview of your stock of consumables (tape, cable ties, etc.) at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail what needs to be reordered.
To keep your equipment in good condition at all times, you can create appointments so that you don't miss any maintenance or prescribed checks. You will be automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, every authorized person in your team has access to information about the equipment. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.
Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they will save you a lot of time if you want to enter new equipment or retrieve data on equipment that has already been stored. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). The barcodes on your equipment can also be processed by Inventory ONE.
Assignments in Inventory ONE are very flexible. Inventory can be assigned not only to colleagues and employees, but also to external persons, projects, locations, rooms or subcontractors. You can also flexibly set the access rights in Inventory ONE. Employees in your team can independently pass on and exchange your equipment with each other and document this in a verifiable manner. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when returning equipment.
If equipment has been issued or loaned out, you can quickly find each individual device using our detailed search function. You can also specify whether employees can search the entire equipment or only for individual devices assigned to them.
To organize your equipment in the best possible way, you need the option of reserving individual devices directly in the system. This is exactly what Inventory ONE makes very easy to do. This practical function will help you to plan the use and availability of your equipment. This avoids trouble within the team and no one in your team will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.
If certain devices cause problems or are damaged, employees can record this directly in the app. In your overview, those responsible in your team can always see whether a new problem has been reported and can therefore react in good time. In this way, you avoid the problem only being remembered when someone already needs the device.
With Inventory ONE, you can see the "CV" of all devices. How long has it been with you, who has used it and for how long, and what was the overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new equipment. This software makes the complete documentation of your equipment very easy.
For the initial equipment of new employees or for recurring projects, Inventory ONE supports you in issuing the required equipment. In this case, lists can be defined as to which equipment is issued by default. This saves you a lot of time with recurring tasks.
Have you already recorded your equipment in a large Excel list or have you been using other software to manage your equipment? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if your existing data is a little more complex, we will be happy to help you import it.
Inventory ONE was developed to make the day-to-day work of event technicians much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Inventory ONE is currently available in German, English, French and Italian. Further languages will follow. However, if you urgently need another language, please let us know. Our experts will try to help as quickly as possible.
Anyone who works in event technology knows that no two projects are the same. Equipment moves between warehouse, transporter and location, several projects run in parallel, and last-minute changes are the norm - not the exception. This is precisely why you need event technology software that can keep up with this pace.
Many teams initially resort to general solutions - Excel lists, simple inventory apps or tools from outside the industry. This works until the first device is duplicated, damage goes unnoticed or nobody remembers who took which cable last. Inventory ONE was developed from the outset to meet the specific requirements of mobile, project-based teams.
Reservations by project, assignments to external service providers, damage reports directly from the set, maintenance appointments for equipment requiring inspection - all this can be mapped with Inventory ONE as event technology software. Mobile, clear and without time-consuming training. This leaves more energy for what really counts: smooth operations on site.
In event technology, equipment rarely consists of individual devices - they are systems made up of many components: Cables, adapters, stands, cases, spotlights, controllers. If a component is lost or is not ready for use, this can delay the entire setup. A management program for component services must be able to map precisely this: not only the device as a whole, but also the associated parts, their condition and whereabouts.
Inventory ONE makes it possible to record and manage equipment at this level of detail. Each component has its own documentation and can be assigned, reserved and assigned dates. Maintenance histories and damage reports can be linked directly to the respective component - not somewhere in a general list, but exactly where the information is needed.
The result: less searching, fewer surprises shortly before the event and a team that has reliable data to fall back on when preparing - instead of reminders and calls.
Good event technology software is not a digital clipboard. It must accompany the entire life cycle of a device - from initial registration and daily use through to maintenance and finally disposal. And it must make this so easy that even technicians without an office job can actually use it on a day-to-day basis.
Inventory ONE was developed with exactly this in mind. The event technology software supports your team in reserving equipment for specific projects, assigning it to individual employees or external service providers, documenting damage and repairs and automatically reminding you of inspection and maintenance dates. All in an interface that works just as well on a smartphone as it does on a desktop.
What makes Inventory ONE special as event technology software is that it grows with your requirements. Whether you have a small sound technology team with manageable equipment or a large company with several locations and hundreds of devices - the solution adapts without you having to adapt your day-to-day work to the software.
About 10,000 satisfied users Trust in Inventory ONE
