Equipment Management for IT Companies

With Inventory ONE, you can see at any time where which equipment is located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain devices. Stock levels are also always visible.

Inventory ONE also gives you a very good overview of your stock of consumables such as cables, microfiber cloths, printer cartridges, etc. at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail of what needs to be reordered.

To ensure that your equipment is always in good working order, appointments can be created so that no maintenance or prescribed checks are missed. You are automatically reminded of the appointment in the app and by email if you wish.

With Inventory ONE, every authorized person in your team has access to information about the equipment. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.

Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new equipment or retrieve data on equipment that has already been stored. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). But Inventory ONE can also process the barcodes on your equipment.

Assignments in Inventory ONE are very flexible. Inventory can be assigned not only to colleagues and employees, but also to external persons, projects, locations, rooms or subcontractors. You can also flexibly set the access rights in Inventory ONE. Employees in your team can independently pass on and exchange equipment among themselves and document this in a verifiable manner. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when equipment is returned.

If equipment has been issued or loaned out, you can quickly find each individual device using our detailed search function. You can also specify whether employees can search the entire equipment or only for individual devices assigned to them.

To organize your equipment in the best possible way, you need the option of reserving individual devices directly in the system. This is exactly what Inventory ONE makes very easy to do. This practical function will help you to plan the use and availability of equipment well. This avoids trouble in the team and no one in the team will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.

If certain devices cause problems or are damaged, employees can record this directly in the app. In the overview, those responsible in your team can always see whether a new problem has been reported and can therefore react in good time. In this way, you avoid the problem only being remembered when someone already needs the device.

With Inventory ONE, you can see the "life cycle" of all devices. How long has it been in your company, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new equipment. This software makes the complete documentation of your equipment very easy.

For the initial equipment of new employees or for recurring projects, Inventory ONE supports you in issuing the required equipment. In this case, lists can be defined which equipment is issued by default. This saves you a lot of time with recurring tasks.

Have you already recorded your equipment in a large Excel list or have you been using other software for equipment management? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if your existing data is a little more complex, we will be happy to help you import it.

Inventory ONE was developed to make the day-to-day work of IT system houses much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.

Inventory ONE is currently available in German, English, French and Italian. Other languages will follow. However, if you urgently need another language, please let us know. Our experts will try to help as quickly as possible.