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In a municipality, it can quickly become difficult to keep track of the extensive inventory. This often leads to inefficient processes and tedious office work. Our inventory software for local authorities simplifies this challenge. With well thought-out and tried-and-tested functions, inventory management has never been easier. You can record, track and update all items centrally. With the optional use of QR codes, accessing important inventory information from anywhere is even faster and more convenient.
With Inventory ONE, you can see at any time where which inventory is located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain devices. Your stock is also always visible.
With our inventory software, you also have a very good overview of your consumables, such as copy paper, pens, etc., at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail of what needs to be reordered.
To ensure that your inventory is always in a proper condition, appointments can be created so that you do not miss any maintenance or prescribed checks. You will be automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, every authorized person has access to information about the inventory. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.
Our inventory software can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new devices or retrieve data on existing inventory. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). But the existing barcodes on your inventory can also be processed by our inventory software.
Assignments in our inventory software are very flexible. Devices can be assigned not only to colleagues and employees, but also to external persons, projects, locations and rooms. You can also flexibly set the access rights in Inventory ONE. Employees can independently pass on and exchange the inventory among themselves and document it verifiably. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when an item is returned.
When inventory is issued or loaned out, you can quickly find each individual piece of equipment using our detailed search function. You can also specify whether employees can search the entire equipment or only for individual devices assigned to them.
To organize your inventory in the best possible way, you need the option of reserving individual devices directly in the system. Our inventory software makes this very easy. This practical function will help you to plan the use and availability of your inventory well. This avoids hassle and no one will be unpleasantly surprised if, for example, a piece of equipment that you urgently need is not available.
If certain devices cause problems or are damaged, employees can record this directly in the app. In their overview, those responsible can always see whether a new problem has been reported and can therefore react in good time. This prevents the problem from being remembered until someone already needs the device.
With our inventory software, you can see the "life cycle" of your inventory. How long has it been in your municipality, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as evidence, but also when planning the purchase of new inventory. Our software makes the complete documentation of your equipment very easy.
For the initial equipment of new employees or for recurring projects, our inventory software supports you in issuing the required devices. In this case, lists can be defined as to which inventory is issued by default. This saves you a lot of time with recurring tasks.
Have you already recorded your inventory in a large Excel list or have you previously used other inventory management software? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if the existing data is a little more complex, we will be happy to help you with the import.
Our inventory software from Inventory ONE has been developed to make the day-to-day work of schools much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Our inventory software is currently available in German, English, French and Italian. Other languages will follow. If you urgently need another language, please let us know. Our experts will try to help you as quickly as possible.
About 10,000 satisfied users Trust in Inventory ONE
