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If you find it difficult to keep track of your inventory and consumables, Inventory ONE inventory software can be extremely useful. It includes sophisticated and proven functions that make managing your inventory much easier. With the optional use of QR codes, you can call up important information immediately and carry out necessary actions quickly and easily from anywhere and at any time.
Inventory ONE works wherever you are:
Browser: Full interface available at app.inventory-one.com – on any computer or tablet, no installation required.
iOS app: Built for iPhone and iPad. Works offline too—scans QR codes, saves actions locally, and syncs them as soon as you're back online.
Android app: Native support for all Android smartphones and tablets. Same feature set as iOS.
One account. All devices. All employees. In sync in real time.
For small craft businesses or large construction companies. For schools or local authorities. For companies in building cleaning or catering businesses. Inventory ONE puts an end to tedious paperwork and brings order to your inventory. This leaves more time for the essentials. Welcome to the future of inventory software!
With Inventory ONE, you can see at any time where which inventory is located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain tools. Your stock is also always visible.
Inventory ONE gives you a very good overview of your stock at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail of what needs to be reordered.
To keep your inventory in a proper condition at all times, appointments can be created so that no maintenance or prescribed checks are missed. You are automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, everyone in your team who is authorized has access to inventory information. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.
Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new devices or retrieve data on existing inventory. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). The barcodes on your tools can also be used by Inventory ONE.
Assignments in Inventory ONE are very flexible. Inventory can be assigned not only to colleagues and employees, but also to external persons, projects, locations, rooms or subcontractors. You can also flexibly set the access rights in Inventory ONE. Your employees can independently pass on and exchange your devices with each other and document this in a verifiable manner. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when a device is returned.
If inventory has been issued or loaned out, you can quickly find each individual device using our detailed search function. You can also specify whether employees can search the entire inventory or only for individual devices assigned to them.
To organize your inventory in the best possible way, you need the option of reserving individual devices directly in the system. This is exactly what Inventory ONE makes very easy to do. This practical function will help you to plan the use and availability of your inventory well. This avoids trouble in the team and no one in your team will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.
If certain devices cause problems or are damaged, employees can record this directly in the app. In their overview, those responsible in your team can always see whether a new problem has been reported and can therefore react in good time. In this way, you avoid the problem only being remembered when someone already needs the device.
With Inventory ONE, you can see the "life cycle" of your inventory. How long has a device been with you, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new inventory. This software makes the complete documentation of your equipment very easy.
For the initial equipment of new employees or for recurring projects, Inventory ONE supports you in issuing the required inventory. In this case, lists can be defined which devices are issued by default. This saves you a lot of time with recurring tasks.
Have you already recorded your inventory in a large Excel list or have you previously used other inventory software? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if your existing data is a little more complex, we will be happy to help you with the import.
Inventory ONE was developed to make your day-to-day work much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Inventory ONE is currently available in German, English, French and Italian. Other languages will follow. However, if you urgently need another language, please let us know. Our experts will try to help as quickly as possible.
Record inventory: Create item records with photos, serial numbers, locations, purchase prices, warranties, and custom fields of your choice. Generate QR code labels at the touch of a button.
Assignments & Returns: Assign a device to an employee or location—with a digital receipt. Return it in seconds via the app.
Maintenance & Inspection Intervals: Set maintenance intervals and receive automatic email reminders. Inspection reports are archived in an audit-proof manner.
Reservations: Pre-book equipment, check availability. No more double bookings.
Digital Inventory: Annual inventory via QR scan – discrepancy list is calculated automatically; report can be exported as a PDF.
Chat & Claims: Report defects directly in the device record—with a photo, without having to go through email or WhatsApp.
About 10,000 satisfied users Trust in Inventory ONE
