If you lose track of things on the construction site, you also lose time and money. A well thought-out construction inventory management system helps construction companies to reliably track hand tools, machines and materials at all times. In this article, you will learn how to systematically set up your inventory, manage it digitally and keep it efficient in the long term.
By loading the video, you accept YouTube's privacy policy.
Learn more
No more time-consuming paperwork! With Inventory ONE's software, you can save time and money by managing your devices simply and clearly. Our digital device management allows you to organize all your resources with ease and keep track of them anytime, anywhere. Our software provides you with all the tools you need to efficiently manage equipment in your construction business - from assigning tools to employees to scheduling maintenance work on equipment.
Thanks to Inventory ONE, you can reduce your device management effort in the long term, saving a lot of time and ultimately also costs.
Do you want to simplify the management of your tools and machines and keep track of your operating resources at all times and everywhere? Then our Inventory ONE digital inventory management system is a huge help for you, as it offers sophisticated and tried-and-tested functions. With the help of optionally available QR codes, you can call up important information in seconds and carry out necessary actions quickly and easily - regardless of whether you are on the construction site or on the road.
With Inventory ONE, you can see at any time where which devices are located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain devices. You can also view your stock at all times.
Inventory ONE also gives you a very good overview of your consumables, such as masking film, adhesive tape, nails, etc., at all times. When the specified quantity of a material is reached, you are automatically reminded of what needs to be reordered via the application and by e-mail.
To ensure that your appliances are always in good working order, appointments can be created so that you don't miss any maintenance or prescribed checks. You will be automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, every authorized person has access to information about the devices. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a device, which can be accessed anytime and anywhere.
Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new devices or retrieve data on existing inventory. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). But Inventory ONE can also process the existing barcodes on your devices.
Assignments in Inventory ONE are very flexible. Devices can be assigned not only to colleagues and employees, but also to external persons, projects, locations and rooms. You can also flexibly set the access rights in Inventory ONE. Employees can independently pass on and exchange equipment among themselves and document this in a verifiable manner. For example, if you assign a device to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when the equipment is returned.
When equipment is issued or loaned out, you can quickly find each individual piece of equipment using our detailed search function. You can also specify whether employees can search the entire equipment or only for individual devices assigned to them.
To organize your operating resources in the best possible way, you need the option of reserving individual tools and machines directly in the system. This is exactly what Inventory ONE makes very easy to do. This practical function will help you to plan the use and availability of operating resources well. This avoids hassle and no one will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.
If certain devices cause problems or are damaged, employees can record this directly in the app. In their overview, those responsible can always see whether a new problem has been reported and can therefore react in good time. This prevents the problem from being remembered until someone already needs the device.
With Inventory ONE, you can see the "life cycle" of all devices. How long has it been in your company, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new equipment. Our software makes the complete documentation of your equipment very easy.
For the initial equipment of new employees or for recurring projects, Inventory ONE supports you in issuing the required equipment. In this case, lists can be defined which equipment is issued as standard. This saves you a lot of time with recurring tasks.
Have you already recorded your devices in a large Excel list or have you been using other device management software? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if the existing data is a little more complex, we will be happy to help you with the import.
Inventory ONE was developed to make day-to-day work in the construction industry much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Inventory ONE is currently available in German, English, French and Italian. Other languages will follow. If you urgently need another language, please let us know. Our experts will try to help as quickly as possible.
Construction site tool management begins with the complete recording of all hand tools - from spirit levels to impact drills. Each tool is given a unique designation, ideally supplemented by a serial number or a QR Code. This makes it possible to track where a tool is at any time and who last used it. A digital construction inventory list makes this recording much easier and eliminates the need for manual lists.
Losses can quickly occur, especially with frequently used small appliances, without clear allocation. Employees should document tools when they collect and return them - preferably directly via smartphone app or tablet. This creates a complete usage history, which is also helpful in the event of damage or liability issues.
Construction machinery such as excavators, cranes and compactors are both capital-intensive and maintenance-intensive. Professional equipment management for construction companies ensures that maintenance intervals are adhered to, locations are documented and capacity utilization is made transparent. This helps you avoid unplanned breakdowns and expensive repairs that jeopardize construction progress. Managing construction site equipment also means planning ahead instead of acting reactively.
A separate digital appliance sheet with technical data, maintenance log and usage history is recommended for each large appliance. This sheet can be stored centrally and made accessible to all authorized employees. Modern software solutions even enable automatic maintenance reminders by email or push notification.
Construction materials management benefits enormously from a sophisticated software solution that maps inventories in real time. Inventory ONE is a digital inventory management system that has been specially developed for use in construction companies - from tool recording to cross-location inventory management in the construction industry. The software runs on any PC, tablet or smartphone and is also available as an app for Android and iOS. This means that all employees have access to current stocks at any time and from anywhere.
Ordering processes can be automated with Inventory ONE: The software automatically reminds you as soon as consumables in the warehouse are running low. Bottlenecks and overfilled warehouses are therefore a thing of the past. All data is stored exclusively in German data centers and complies with the requirements of the GDPR.
Building a digital construction inventory list doesn't have to be a complex project. With Inventory ONE, construction companies can get started quickly and without prior knowledge: Tools, equipment and materials are simply recorded using a QR code or barcode and managed centrally. Each object is given a unique identifier - including location, usage history and maintenance dates. The intuitive operation was developed together with active customers from the field.
Regular inventories can be carried out directly in the app, without paper lists or manual transfer. Automatic reminders ensure that maintenance intervals and repeat orders are not forgotten. Over 10,000 users already rely on Inventory ONE - including small craft businesses as well as large construction companies.
No special hardware requirements are needed to use Inventory ONE. The web application can be used via all common web browsers. You can also download Inventory ONE as an app for Android or iOS.
Both the web application and the app are very easy to use. This means that even users without an affinity for digital products are quickly able to use Inventory ONE with ease. The software was developed in close cooperation with active customers from the outset in order to tailor the operation and functional scope of the software to the needs of the event industry.
During development, the Inventory ONE team tested various methods such as NFC, RFID and Bluetooth tags. In the end, the decision was made to use QR codes as the solution because this simple technology was the most convincing in day-to-day work. However, barcodes can also be processed by Inventory ONE. Of course, your inventory can also be organized manually, without any code technology.
Our team will of course be happy to implement any special requirements you may have. Let's just talk about it without obligation.
Inventory ONE can also be tailored to your IT environment. Our team will program the necessary interfaces promptly and in a coordinated manner.
Your data is stored exclusively in German data centers. The data is processed in accordance with the provisions of the GDPR.
