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If you want to digitize your tools and consumables and achieve complete transparency, our digital tool management is the ideal solution! The centralized overview relieves you of a lot of work so that you can concentrate on your main tasks.
Our sophisticated and intelligent tool management helps you to avoid planning and maintenance errors and to keep an eye on important inspection dates, maintenance and runtimes. The clever reminder function ensures that nothing is overlooked. Inventory ONE is available digitally, can be used from anywhere, is user-friendly and saves time - making your day-to-day work much easier.
Thanks to Inventory ONE, you can sustainably reduce the administrative effort involved in tool management and thus save considerable costs.
If you lack an overview of your tools and consumables, Inventory ONE can provide extremely valuable support as a digital tool management system. It offers sophisticated and tried-and-tested functions that make managing your tools much easier. Optionally available QR codes allow you to call up important information in a matter of seconds and carry out necessary measures quickly and easily from anywhere and at any time.
For small craft businesses or large construction companies. For schools or local authorities. For companies in building cleaning or catering businesses. Inventory ONE puts an end to tedious paperwork and brings order to your tools. This leaves more time for the essentials. Welcome to the future of tool management!
With Inventory ONE, you can see at any time where which inventory is located, who is currently using what, who has reserved what and when, or whether maintenance or inspection dates are due for certain tools. Your stock is also always visible.
Inventory ONE gives you a very good overview of your stock at all times. When the specified quantity of a material is reached, you are automatically reminded via the application and by e-mail of what needs to be reordered.
To ensure that your tools are always in a proper condition, appointments can be created so that no maintenance or prescribed inspections are missed. You are automatically reminded of the appointment in the app and by email if you wish.
With Inventory ONE, everyone in your team who is authorized has access to information about the tools. In addition to the overview, reservations and appointments, you can also upload information (such as user manuals) for a tool, which can be accessed anytime and anywhere.
Inventory ONE can process scanned QR codes. Although these are not absolutely necessary, they save you a lot of time if you want to enter new tools or retrieve data on existing inventory. Inventory ONE offers QR codes that are ideal for this at a reasonable price (More info). The barcodes on your tools can also be used by Inventory ONE.
Assignments in Inventory ONE are very flexible. Tools can be assigned not only to colleagues and employees, but also to external persons, projects, locations, rooms or subcontractors. You can also flexibly set the access rights in Inventory ONE. Your employees can independently pass on and exchange your tools with each other and document them verifiably. For example, if you assign a tool to an employee, this action is actively confirmed by the employee concerned. The same happens in reverse when a tool is returned.
If tools have been issued or loaned out, you can quickly find each individual device using our detailed search function. You can also specify whether employees can search the entire inventory or only for individual tools assigned to them.
To organize your tools in the best possible way, you need the option of reserving individual devices directly in the system. This is exactly what Inventory ONE makes very easy to do. This practical function will help you to plan the use and availability of your tools well. This avoids trouble in the team and no one in your team will be unpleasantly surprised if, for example, a piece of equipment that is urgently needed is not available.
If certain tools ever cause problems or become damaged, employees can record this directly in the app. In their overview, those responsible in your team can always see whether a new problem has been reported and can therefore react in good time. In this way, you avoid the problem only being remembered when someone already needs the tool.
With Inventory ONE, you can see the "CV" of all tools. How long has a tool been with you, who has used it and for how long, and what was its overall utilization? When was it broken, when was it repaired and when was it serviced? This information is not only helpful as proof, but also when planning the purchase of new inventory. This software makes the complete documentation of your tools very easy.
For the initial equipping of new employees or for recurring projects, Inventory ONE supports you in issuing the required tools. In this case, lists can be defined which tools are issued by default. This saves you a lot of time with recurring tasks.
Have you already recorded your tools in a large Excel list or have you previously used other inventory software? In this case, we will be happy to help you move to Inventory ONE. With our data import, the switch is usually straightforward. And if your existing data is a little more complex, we will be happy to help you with the import.
Inventory ONE was developed to make your day-to-day work much easier. It may make sense to integrate the application into your IT environment. If you need interfaces for this, please contact us.
Inventory ONE is currently available in German, English, French and Italian. Other languages will follow. However, if you urgently need another language, please let us know. Our experts will try to help as quickly as possible.
"That would be too much work to implement." For most businesses, the initial setup takes between half a day and a full day. Existing lists are imported, labels are printed, and the team is invited—that’s it. No IT project required.
"My employees don't use that kind of thing." Scan a tool, tap "Take"—anyone can learn how to do it in 30 seconds. The app is as easy to use as WhatsApp.
"We're too small for that." With approximately 30 tools and 3 employees, digital management pays for itself through time saved on searching and avoided repurchases.
In the morning (2–3 hours): Import an existing Excel list, create categories and locations, generate QR codes, and print them.
At lunchtime (2–3 hours): Apply labels. For 100 tools: approx. 90 minutes.
Afternoon: Invite your team via an email link. Download the app; introductory session: 15 minutes. From now on, everything is digital.
