{"id":4899,"date":"2026-07-13T09:00:00","date_gmt":"2026-07-13T07:00:00","guid":{"rendered":"https:\/\/inventory-one.com\/?p=4899"},"modified":"2026-07-17T08:58:29","modified_gmt":"2026-07-17T06:58:29","slug":"inventory-list-template-2","status":"publish","type":"post","link":"https:\/\/inventory-one.com\/en\/2026\/07\/13\/inventarliste-vorlage\/","title":{"rendered":"Create an Inventory List: Free Template (Excel &amp; PDF)"},"content":{"rendered":"<p>One <strong>Inventory List<\/strong> gives you a complete overview of all your company's assets\u2014from tools to laptops. Here you'll find a <strong>Free template in Excel and PDF formats<\/strong> available for download, along with instructions on what should be included in a good inventory list and how to create one.<\/p>\n<div style=\"display:flex;flex-wrap:wrap;gap:12px;margin:24px 0\"><a href=\"https:\/\/inventory-one.com\/wp-content\/uploads\/2026\/07\/Inventarliste-Vorlage.xlsx\" download style=\"display:inline-block;background:#19BEA0;color:#ffffff;font-weight:700;text-decoration:none;padding:14px 24px;border-radius:8px\">\u2b07\ufe0f Inventory List Template (Excel)<\/a><a href=\"https:\/\/inventory-one.com\/wp-content\/uploads\/2026\/07\/Inventarliste-Vorlage.pdf\" download style=\"display:inline-block;background:#ffffff;color:#1C1C42;font-weight:700;text-decoration:none;padding:12px 22px;border:2px solid #1C1C42;border-radius:8px\">\u2b07\ufe0f Inventory List Template (PDF)<\/a><\/div>\n<h2>Key Points at a Glance<\/h2>\n<ul>\n<li>An inventory list records all assets along with their key characteristics.<\/li>\n<li>Our <strong>free template<\/strong> It is available as an Excel file (with AutoFilter) and as a printable PDF.<\/li>\n<li>Important columns include, among others,. <strong>Inventory number, description, location, quantity, and value<\/strong>.<\/li>\n<li>Once it reaches a certain size, a <strong>Software<\/strong> more efficient and less prone to errors than Excel.<\/li>\n<\/ul>\n<h2>What is an inventory list?<\/h2>\n<p>One <strong>Inventory List<\/strong> is a structured list of all items (inventory) belonging to a company, a department, or a location. It documents what is on hand, where it is located, and its value. As such, it serves as the foundation for inventory counts, fixed asset accounting, and proper operational organization.<\/p>\n<h2>What should be included in an inventory list?<\/h2>\n<p>Every inventory list should include this information\u2014it is already set up as columns in our template:<\/p>\n<ul>\n<li><strong>Inventory number<\/strong> \u2013 a unique identifier for each item<\/li>\n<li><strong>Name<\/strong> \u2013 What exactly is it?<\/li>\n<li><strong>Category<\/strong> \u2013 e.g., tools, IT, furniture<\/li>\n<li><strong>Location<\/strong> \u2013 Room, warehouse, vehicle, or person<\/li>\n<li><strong>Quantity<\/strong><\/li>\n<li><strong>Date of purchase<\/strong> and <strong>Cost<\/strong><\/li>\n<li><strong>Condition<\/strong>, <strong>Serial number<\/strong> and <strong>Note<\/strong><\/li>\n<\/ul>\n<h2>Creating an Inventory List: Step by Step<\/h2>\n<ol>\n<li><strong>Open Template<\/strong> and customize it to suit your needs (add or remove columns).<\/li>\n<li><strong>Define Categories and Locations<\/strong>, so that the list remains consistent.<\/li>\n<li><strong>Record Items<\/strong> \u2013 preferably right on site, room by room.<\/li>\n<li><strong>Assign inventory numbers<\/strong> and label the items (with a label or barcode).<\/li>\n<li><strong>Maintain List<\/strong>: Continuously update additions, removals, and location changes.<\/li>\n<\/ol>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/inventory-one.com\/wp-content\/uploads\/2026\/07\/infografik-inventarliste.png\" alt=\"How to Create an Inventory List in Five Steps: From Customizing a Template to Entering Items and Ongoing Maintenance\" \/><figcaption class=\"wp-element-caption\">Five steps from a blank template to a well-organized inventory list.<\/figcaption><\/figure>\n<h2>Excel template or software?<\/h2>\n<p>An Excel inventory list is ideal for getting started and managing small inventories. However, as the number of items increases, maintaining the list becomes time-consuming: duplicate entries, outdated locations, and missing history can quickly lead to errors. At that point, at the latest, it\u2019s worth switching to software\u2014you can usually import the structure of your list directly.<\/p>\n<div style=\"display:flex;flex-wrap:wrap;gap:12px;margin:24px 0\"><a href=\"https:\/\/inventory-one.com\/wp-content\/uploads\/2026\/07\/Inventarliste-Vorlage.xlsx\" download style=\"display:inline-block;background:#19BEA0;color:#ffffff;font-weight:700;text-decoration:none;padding:14px 24px;border-radius:8px\">\u2b07\ufe0f Inventory List Template (Excel)<\/a><a href=\"https:\/\/inventory-one.com\/wp-content\/uploads\/2026\/07\/Inventarliste-Vorlage.pdf\" download style=\"display:inline-block;background:#ffffff;color:#1C1C42;font-weight:700;text-decoration:none;padding:12px 22px;border:2px solid #1C1C42;border-radius:8px\">\u2b07\ufe0f Inventory List Template (PDF)<\/a><\/div>\n<h2>From a List to Digital Inventory Management<\/h2>\n<p>A template is the perfect place to start\u2014but as your inventory grows, Excel reaches its limits: duplicate entries, outdated locations, no history. With <a href=\"https:\/\/inventory-one.com\/en\/inventory-management\/\">Inventory ONE<\/a> Enter each object via <strong>Barcode\/QR Code Scan<\/strong>, view location and history in real time, and manage the <strong>Mobile Inventory Count via App<\/strong>. Learn more on our pages about <a href=\"https:\/\/inventory-one.com\/en\/inventory-management\/\">Inventory management<\/a> and <a href=\"https:\/\/inventory-one.com\/en\/inventory-software\/\">Inventory Software<\/a>.<\/p>\n<h2>Frequently Asked Questions About the Inventory List (FAQ)<\/h2>\n<h3>What is an inventory list?<\/h3>\n<p>A structured list of all items owned by a company, including details such as inventory number, description, location, quantity, and value.<\/p>\n<h3>What should be included in an inventory list?<\/h3>\n<p>At a minimum, the inventory number, description, category, location, quantity, and the date and cost of purchase. Our template already includes these columns.<\/p>\n<h3>Is there a free inventory list template?<\/h3>\n<p>Yes. You can download our template above for free as an Excel file and as a PDF.<\/p>\n<h3>Excel or inventory management software?<\/h3>\n<p>For small inventories, Excel is sufficient. If you have many items, multiple locations, or frequent changes, software is more efficient and less prone to errors.<\/p>\n<h2>Relevant Templates &amp; Guides<\/h2>\n<ul>\n<li><strong>Inventory List Template (Excel &amp; PDF)<\/strong> (this article)<\/li>\n<li><a href=\"https:\/\/inventory-one.com\/en\/?p=4900\">Inventory List Template (Excel &amp; PDF)<\/a><\/li>\n<li><a href=\"https:\/\/inventory-one.com\/en\/?p=4822\">Overview of Inventory Types<\/a><\/li>\n<li><a href=\"https:\/\/inventory-one.com\/en\/?p=4881\">Maintain an asset register<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Kostenlose Inventarliste-Vorlage als Excel &amp; PDF zum Download. Plus Anleitung: Was in eine Inventarliste geh\u00f6rt und wie Sie sie Schritt f\u00fcr Schritt erstellen.<\/p>","protected":false},"author":6,"featured_media":4969,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[16],"tags":[],"class_list":["post-4899","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-inventur"],"acf":[],"_links":{"self":[{"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/posts\/4899","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/comments?post=4899"}],"version-history":[{"count":5,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/posts\/4899\/revisions"}],"predecessor-version":[{"id":4917,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/posts\/4899\/revisions\/4917"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/media\/4969"}],"wp:attachment":[{"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/media?parent=4899"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/categories?post=4899"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/inventory-one.com\/en\/wp-json\/wp\/v2\/tags?post=4899"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}